A Review Of tent rental cincinnati
Your event structures participate in a large job in the results of your unique event. Recognizing crucial relevant information regarding your tent rental provider as well as the technique they work may assist you opt for a firm that works along with your expectations and fulfills your event demands.
Consumer Complete Satisfaction: Past history is certainly not perfect, however is actually often a reliable predictor of the future, as well as if previous customers are actually satisfied with the work the tent rental company you are actually looking at has done, you are most likely to be fulfilled as well.
Ask for a comprehensive list of all the jobs the provider has finished in the final 6 months that resemble the event you are preparing. Consider the amount of visitors, type of event, form of constructs (framework tents, high top tents, crystal clear span designs) as well as location style. Request for the event planners' names and also connect with details. Contact a considerable variety of these clients up until you fit along with the feedbacks you are actually receiving. Request specifics and also take notes. You can evaluate these later to identify recurring concepts and also problems.
Conditions: The agreement you will at some point authorize along with your tent rental firm are going to be filled with terms and plans that you ought to entirely comprehend and also haggle as aspect of your due diligence process. These legal points can have a considerable effect on your last billing as well as govern primary components of the company offered due to the company.
Termination Policy-- This will definitely establish the commitments of the celebrations if an event is actually terminated and might vary based on the reason for the cancellation. Refunds generally vary based upon the time of the termination. It proves out to make up a firm if they have incurred prices related to an event, even when it does certainly not happen. See to it you recognize these phrases and they appear reasonable about the prices the provider is actually most likely to incur.
Rental Time period-- How is actually the tent rental duration determined and what can induce unforeseen extra costs? It is actually commonly valuable to start building a number of times prior to an event and often instances prevent the quick extraction of the structure. It is regularly excellent to have some padding while elements of your rental agreement to allow for unforeseen circumstances. Negotiate sufficient safeguards in the rental period from unanticipated costs that are beyond your control.
Payment Terms-- It is a common industry practice to require a significant deposit at the time you book your event. This allows the company to reduce the risk associated with reserving your equipment and manpower. However, retaining a significant amount of the charges associated with the project until construction is completed helps reduce execution risk for the customer. A reasonable rental agreement should balance the needs of both parties based on the services and equipment that is being provided.
Damages-- There can be several items in the terms and conditions of a tent rental agreement that deal with responsibility for damages based on when they occur, how they happen and whose assets are damaged. This is a complicated issue and beyond the scope of this discussion but I strongly recommend that you involve your risk manager and/or insurance representative in this analysis to ensure there are no gaps in coverage that can leave you exposed to unnecessary liability.
Insurance-- Always request certificates of insurance for liability and workers compensation coverage and anything else you believe is necessary based on your event. Your risk manager or insurance representative can advise you on coverage limits but our opinion is that even the smallest events should be covered by no less than $1,000,000 of liability coverage and larger structures and events will require more.
Emergency Preparedness: Dealing with the unexpected is always a consideration when you are planning special events that are subject to weather fluctuations and accidents of all types. How prepared is the tent rental company to respond to such a situation? Do they have sufficient manpower and equipment that can be deployed on short notice to respond to a crisis? Do they have a 24 hour emergency answering service to respond to customers issues? Ask them to explain their policies and resources so you understand their capabilities and make sure they include this in their rental agreement as part of their service guarantee.
Size and Condition of Inventory: Access to a large tent inventory means you can choose a tent based on the specific requirements of your event and not be persuaded to compromise based on a limited selection in the warehouse. Size is important but style can also be critical in making sure your fabric structure complements the traffic flow and audience viewing options, placement of tables, chairs, staging and additional equipment and the overall appearance you are trying to achieve. Choosing from a range of sizes in frame, high peak and clear span structures gives you additional planning and design flexibility. Having a large inventory is also great insurance for responding to the unexpected weather or man-made calamity that occasionally damages temporary fabric structures. You are much more likely to find a suitable replacement from a large tent inventory.
The condition of the tent leaves an immediate impression upon your guests and either enhances or detracts from the overall impact of your special event appearance. Ensuring your tent is clean and not in need of repair is as important as any decoration that you plan.
Request a detail of the tent rental company's inventory in the size range you are looking for. Make sure they include specific sizes and styles of tents. Do they offer a good selection in all the tent styles you are considering? Ask them about their cleaning and repairing procedures and the quality assurance measures they employ. Most people are unwilling to admit to an absence of appropriate quality assurance processes but asking the questions will alert them to your concern and set the proper expectation.
Experience: There is no substitute for experience and this maxim is never more evident than when dealing with special events that are time sensitive, involve comfort and safety issues and don't allow for second chances. If you've ever tent rental west chester oh had to rebuild a structure on short notice that has been flattened by a microburst or vandalized the night before an event, you know the value of experience. Even the unexpected, less catastrophic issues are dealt with more efficiently and with less anxiety for everyone, if you're working with an experienced tent rental company.
Experience is also a good indication of how familiar a company will be with different jurisdictional regulations and codes, permitting processes, life safety issues, evacuation planning and all the other specific requirements involved in constructing temporary fabric structures. This experience can prevent regulatory violations from threatening the smooth preparation and operation of your event.
You should know how long the company has been in business managing your type and size of event. And you should also know about the experience of the senior managers who are planning and coordinating the company's resources as well as the experience levels of the construction supervisor and the construction team. It is a good practice to know who will be the project manager and who will be supervising on site construction and be very familiar with their qualifications and experience level. These are the people responsible for a foundation element of your special event and their expertise will be called on to ensure its success.
An acceptable level of experience is probably dictated by the complexity of your event and fabric structure construction as well as the type of experience the company and key individuals possess. Something in the five to fifteen year range of relevant experience is likely to satisfy most event requirements for key company employees.
Acquiring the knowledge outlined above will help you select a tent rental company that matches your needs and allows you to be more comfortable with your choice so you can focus on the countless other issues that will lead to a successful event.